If you want, I can bring the printed notes and set them near the door before everyone arrives.
I think the longer table works better than the round one because several people said they need space for notebooks and laptops.
For snacks, fruit and tea should be enough since the meeting is short and starts after lunch.
Please tell Marta that the projector is fine, but the extension cord should reach the far wall.
I also spoke with Daniel, and he prefers ten rather than nine-thirty because he has a school drop-off first.
If that changes, send me a quick note and I can adjust the agenda so the discussion pieces stay in the same order.
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I can meet you near the entrance around six-fifteen and help move the chairs before everyone else comes in.
For the discussion order, I think starting with the project summary makes sense, then moving into questions, and ending with next steps.
Anna asked whether she should bring the paper copies, and I told her ten should be enough unless a few more people join late.
If the weather changes, the side door may stay locked, so remind people to use the main hallway instead.
I also think a short break halfway through would help because the later group usually arrives tired from other meetings.
Send the final version when you can, and I will read through it before breakfast so we can keep the wording consistent for everyone.