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Yes, Saturday works better for me because I can leave earlier and still have time to stop by the park before dinner.
I checked the room list, and the long table near the window should fit everyone without feeling crowded.
If you bring the blue folders, I can bring the binders and that stack of note pages you wanted to compare.
The coffee shop nearby opens at eight, so meeting at nine gives us plenty of time to settle in and organize everything.
About lunch, I think keeping it simple makes sense, maybe soup and sandwiches so no one has to wait around too long.
I also remembered your question about what to wear, and I would go with something light since that building gets warm by midday.
If plans shift, send a quick note in the morning and I can adjust on my side.
There is one extra chair in the storage room, so seating should be fine.

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That makes sense, and I think keeping the afternoon flexible is the easiest way to avoid rushing from one thing to the next.
If the group arrives earlier than expected, we can start with the overview first and leave the detailed notes for later.
You asked whether the extra pages were necessary, and I would still bring them because people usually like having something to mark up by hand.
For snacks, fruit and crackers should be enough, especially since the meeting is not very long.
I can handle the sign-in sheet and arrange the chairs before anyone gets there, so you do not need to arrive too early.
Also, the side entrance is quieter, which should help if people need to talk briefly before we begin.
If Jamie joins us, I will ask her to bring the small speakers since hers are easier to set up.
Otherwise, everything else looks ready from my side, and I think the plan is in good shape.