Road Kit Courtesy for Licensed Drivers

I can help with the Thursday plan.
If the group is meeting at ten, I suggest we keep the first half focused on deciding the route and the second half on who is bringing what. You asked whether we should invite Maya too, and I think yes, because she usually notices details the rest of us forget.
For lunch, a simple menu makes sense. Soup, bread, fruit, and something crisp on the side should cover everyone without making the prep too busy. If you want, I can chop vegetables the night before so the morning feels less rushed.
About the chairs, six should be enough indoors, and if two more people join we can move the smaller bench from the hall. I checked the weather discussion earlier and it sounded mild, so opening the back door for fresh air might work well too.
Send me the final list when you can, and I will adjust the timing.

AAA Regional roadside support information for licensed drivers   You qualify for a courtesy roadside kit from AAA This notice is being sent because your residence is within an eligible service area participating in a locality-backed driver support program. For licensed drivers in covered communities, the roadside kit is provided at no charge to eligible residents, and you will not be billed for the kit. Review your courtesy kit The kit is intended to support everyday roadside readiness and includes practical items commonly used during vehicle interruptions. Program allocations for each area are distributed in stages, so availability may vary based on current local participation. What the roadside kit may include • Reflective warning triangle • Emergency rain poncho • Jumper cable set • Work gloves • Compact flashlight • Multi-use tire gauge • First-aid basics pouch • Window ice scraper • Safety whistle • Phone charging adapter • High-visibility roadside vest • Storage case for trunk placement If your household address remains within the covered region, you can use the link above to review current details and confirm your eligibility. The process is brief and focused on helping area residents understand what is included through this local program. Thank you for taking a moment to review the program information for drivers in your community.

Yes, I went through the notes from the workshop and I think the easiest way to handle it is to split the preparation into two pieces.
First, let Sam sort the handouts by topic instead of by speaker, because that will make the table simpler for visitors. Second, I can take the question list and rewrite it in plainer language so the responses feel easier to follow. You had asked whether the opening should be shorter, and I agree. A brief introduction and then straight into the discussion would keep the room more engaged.
For refreshments, tea and sparkling water should be enough, and the fruit tray can stay small since most people tend to snack lightly when they are listening. If you are still uncertain about seating, place the round tables near the windows and keep a clear path to the side wall for late arrivals.
Let me know if you want me to draft the schedule tonight.